OUTLOOK 2016 MAILMERGE FOR MAC HOW TO
(If youwould like to know how to create yourown Excel address list at home, see Appendix A.) Because we opened an access database, sometimes a dialog box will appear that willask which worksheet tab the information is located on. For class, click on the Documentsfolder, open the mail merge folder, andselect the lettermailmerge.mdb.
You can use an Exceldocument, an Access table, or a listcreated in Word (which we will coverlater). Choose your list from its locationon your computer. You can choose an existing list, use yourOutlook mail contacts*, or type a new list.(*If your Outlook mail is not configured, then you will not beable to use this option.) Choose Use an existing list and click on Browse Copyright 2006 ASCPL 12:57:03 PM/DM of 14 Then click on Next: Select recipients from thebottom of the task pane.(Note: You can always go backwards by clicking on thePrevious links.) You will then be prompted to select your mail mergerecipients. Select theMailMergeLetter.doc from the Mail Merge folder inthe Documents folder. For class, select the Startfrom existing document and the start from existing documents option will becomeavailable. You can choose a document you currently have displayed in the main Word window,start from a template, or choose an existing document file. Click on the Mailings tab.Copyright 2006 ASCPL 12:57:03 PM/DM of 14Ĭlick on the Start Mail Merge button.Click Step by Step Mail Merge Wizard.The wizard will open in the task pane to the right.The letters radio button is already selected in the task pane. Then we will try it with the buttons on the ribbon.To get started creating letters: Open a New Blank word document. Thereis a wizard which can assist with the mail merge process, or you can use the buttons on theribbon. They can then be used as templates for yourfuture mail merge needs.Mail Merge WizardIn Microsoft Word 2016, there are two different ways to complete the Mail Merge process. Some examples of data sourcesare Microsoft Word tables, Microsoft Outlook contact list, Microsoft Excel worksheet, MicrosoftAccess database, or text files.Finished Documents consist of: Merged main documents and data sources that create yourfinal products (i.e. The data will bethe parts of the document that varies (names, addresses, etc.). Forexample, in a form letter, the address blockand greeting name would be unique in eachcopy.The Data Source consists of: Files or tables thatcontain the data (information) that you will use tomerge data into a merge document.
You only have to type thisinformation once regardless of how many lettersyou intend to print. In any mail merge, you'll deal with threedifferent elements: Main Document – form letter, mailing label, envelope, or directory(a single document that stores addresses)Data Source – information such as names and addressesFinished Documents – mail merge documents that can serve as templates for futuremailings.The Main Document consists of: Information that isidentical in each copy, such as the main body textof a form letter. Microsoft Office 2016Mail MergeMail Merge ComponentsIn order to understand how mail merge works you need to examine theelements involved in the process.
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